Ancram Opera House Theater, entering its eighth season, is a small, but vibrant performing arts organization that produces an annual season of theater, music, storytelling and community programs from April to November each year. For more information about our activities, go to ancramoperahouse.org.
The position is being funded through a grant from the New York State Council for the Arts. We strongly encourage individuals that have not been historically represented in the arts sector to apply. All applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, pregnancy, disability, military status, or any other characteristic protected by law.
To apply, please send a cover letter and resume to Ancram Opera House co-director Jeff Mousseau at jeff@ancramoperahouse.org.
Administrative Coordinator
Job description
Ancram Opera House Theater seeks a collaborative, well-organized, and detail-oriented individual to serve as Administrative Coordinator, a part-time position. This is a hybrid work opportunity with responsibilities to be carried out remotely and onsite. While there is some flexibility as to where and when the work is done, there is a standing weekly staff meeting held over Zoom and a set day and time for working on-site is preferred. The hire will be engaged on an independent contractor basis at a retainer fee of $1,000/month for an estimated 10-12 hours of work each week. The position is to begin March 1.
Specific responsibilities include:
Account payables and receivables
- Paying bills
- Processing / paying out-of-pocket expense reimbursements
- Depositing checks
Payroll & contracting
- Managing payroll for one salaried employee
- Processing union contracts (Actors’ Equity, United Scenic Artists, Stage Directors)
- Preparing and processing non-union letters of agreement
- Collecting W9s and filing 1099s for independent contractors
- Responding to any unemployment or workers compensation matters
Development
- Preparing donor acknowledgement letters
- Updating and maintaining patron records in CRM
- Providing coordination support for fundraising events
General Administration
- Attending weekly staff meeting
- Maintaining shared administrative calendar / schedule
- Responding to general inquiries
- Organizing files
- Supporting other administrative functions as time allows
Experience with Excel, Google Sheets, Quickbooks Online, and CRMs is needed along with an appreciation for the role the arts can play in fostering mutual understanding, connection, and a sense of community.
Ancram Opera House Theater, entering its eighth season, is a small, but vibrant performing arts organization that produces an annual season of theater, music, storytelling and community programs from April to November each year. For more information about our activities, go to ancramoperahouse.org.
The position is being funded through a grant from the New York State Council for the Arts. We strongly encourage individuals that have not been historically represented in the arts sector to apply. All applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, pregnancy, disability, military status, or any other characteristic protected by law.
To apply, please send a cover letter and resume to Ancram Opera House co-director Jeff Mousseau at jeff@ancramoperahouse.org.