SLOC Musical Theater seeks proposals for the following photography products and services per production, for FIVE (5) musical productions for its 2023-2024 Season (show dates indicated further on in proposal):
- Availability for two scheduled photo shoots per production. For first photo shoot the photographer will provide:
- up to sixteen (16) new cast/production team headshots;
- up to six (6) furnished/edited promotional photos;
- up to six (6) group shots, to include playbill centerfold image;
- For second photo shoot (“tech” rehearsal) the photographer will provide:
- Minimum of twenty (20) production photos
- All retouching and preparation for printing of the headshots and group shots as deemed necessary by the selected photographer; available by the Friday prior to tech weekend (with the exception of the “tech” photos**) and,
- All retouching preparation for printing/submission of playbill centerfold image (cast and crew group shot); submitted to the playbill designer within 72 hours of selection
RELATED PROVISIONS FOR CONSIDERATION
- All photos become the property of SLOC at the end of each photo shoot and can be used by the selected photographer for promotional purposes.
- Payment for each production will be made upon receipt of an invoice
- No headshot, printed or digital, is to be provided by SLOC to the actor, production team member, or other SLOC personnel at any time without express consent of the selected photographer. The selected photographer reserves the right to provide those photographed with copies for fees without compensation to SLOC.
- The first photo shoots (one per production) are to capture all headshots, promo photos and group photos. Dates will be established by each production team within two weeks of when rehearsals begin. The photographer will be contacted by the PR and Advertising Director when date(s) have been decided.
- All headshot/group photo shoots will be scheduled at least FOUR (4) weeks before opening night to ensure timely delivery of the photos. Since the photo shoot is based on cast availability, if the photographer needs to switch the date to fit his/her schedule, the photographer will make arrangements for any photos that could not be taken to accommodate the photographer, at no additional cost, and still within 4 weeks of the show opening.
- For each production in SLOC’s 2023-2024 season, the photographer will furnish proofs of promotional photos within 72 hours for review by the PR & Advertising Director. All headshots and group shots (excluding the playbill cast & crew photo) must be sent to the PR & Advertising Director by the Friday before tech weekend. The selected photographer is not tasked with the printing of any headshots or group shots, however if they have a relationship with a cost-effective printer, they can notify the PR & Advertising Director.
- The photographer must also be available on the Sunday or Monday evening prior to opening night for production (“tech”) photos. Dates are provided below. The photographer may choose to come multiple nights, but will only be compensated for the result of (a minimum of) 20 production photos.
- **For each production in SLOC’s 2023-2024 season, the photographer will furnish final digital copies of the production (“tech”) photos on or prior to noon, the Wednesday before the show opens. These photos must be shared with the PR & Advertising Director electronically and may also be shared via social media if the photographer has a business page.
- Performance dates for the 2023-2024 productions are as follows:
- Matilda- Sept 15-24, 2023
- Tarzan- Nov 3-12, 2023
- Spring Awakening- Jan 19-28, 2024
- Fun Home- March 15-24, 2024
- Joseph & The Amazing Technicolor Dreamcoat- May 10-19, 2024
Please submit pricing proposals (per production) along with a brief portfolio (2-3 photographs, including at least one headshot and 1 live action/performance shot) via email to pr@sloctheater.org and vicepresident@sloctheater.org no later than July 16, 2023.