EVENTS COORDINATOR

CitySpace, is a community-driven arts hub centrally located in downtown Easthampton in the historic Old Town Hall. A 501(c)(3) nonprofit organization, CitySpace restores, preserves, and manages Old Town Hall as a center for the arts for the City of Easthampton and Western Massachusetts.

CitySpace is looking for a qualified and enthusiastic events coordinator to plan and produce a series of special private and public events in support of the restoration of the Old Town Hall’s 2nd Floor Performing Arts and Community Space.  

Primary Responsibilities:

  • Provide overall project planning, coordination, and support to execute virtual and live events from start to finish
  • Collaborate in the development of event planning with the events committee and delegate tasks 
  • Provide logistical support and organize facilities and manage all event details such as vendor selection, decor, virtual dashboards, catering, entertainment, location, invitee list, special guests, equipment, tickets etc.
  • Create and implement community outreach plans to build sponsorship for events 
  • Assist in fundraising goal development for events 
  • Establish event budgets 
  • Collaborate on marketing and PR to promote and publicize events
  • Develop and maintain solid working relationships with all service providers and constituents
  • Coordinate contracts, releases, invoices, and other key administrative needs
  • Proactively handle any arising issues and troubleshoot any emerging problems on the event day
  • Propose ideas to improve provided services and event quality

Qualifications

  • Excellent time management and interpersonal and communication skills
  • Must have a at least one year of events management and fundraising experience
  • Ability to manage multiple projects independently
  • Experience with Google Workspaces and virtual ticketing services
  • Experience with a range of event planning and coordination
  • Familiarity with Western Massachusetts venues and its communities 
  • Have good organizational skills, accuracy and attention to detail
  • Maintain positive working relationships and demonstrate willingness to support other team members

Hours  per week: 10-20 depending on event schedule
Pay: $28 hourly,  flexible remote schedule, temporary,  10- month contract with possible renewal

Please email a cover letter, resume and names of three references to: info@cityspaceeasthampton.org with “Events Coordinator” in the subject line.

CitySpace is committed to providing a diverse, inclusive, and accessible  environment and is an Equal Opportunity Employer.

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